1RFQ Extractor
Email Detection
- •Scans Gmail every run cycle
- •Filters by domain whitelist
- •Detects RFQ keywords in subject
- •Tracks priority clients
AI Procurement Agent
From RFQ to Best Quote, Fully Automated
Gezora AI Procurement Agent transforms industrial sourcing by automating RFQ intake, BOQ extraction, and supplier discovery.
It also manages outreach and quote-ready tracking so your procurement team can focus on decision-making instead of repetitive manual tasks.
90%
Manual sourcing time saved
20+
Suppliers discovered per RFQ
10
Verified contacts per RFQ
100%
Procurement traceability
Product Overview
Architecture-driven workflow designed for ai procurement agent operations
Each architecture phase below is customized for this product workflow, including task automation, data flow, and decision checkpoints.
Technical Architecture
AI Procurement Agent Procedure
The architecture is purpose-built for this product. Each phase is designed to match real operational flow from intake to outcomes.
2RFQ Extractor
Email Classification
- •Skips replies and forwards
- •Skips undeliverable messages
- •Validates date against cutoff
- •Checks excluded domain list
3RFQ Extractor + Gemini
Content Extraction
- •Reads email body or attached PDFs
- •Extracts product, brand, model, part number
- •Captures UOM and quantity
- •Builds structured data output
4Gemini + Google Search
Supplier Discovery
- •Finds global supplier candidates
- •Searches regional supplier sources
- •Filters blocked aggregator domains
- •Builds supplier shortlists per product
5Web Scraper
Contact Harvesting
- •Fetches supplier websites
- •Detects contact page links
- •Extracts verified contact emails
- •Prioritizes sales and procurement contacts
6Google Sheets
Data Storage
- •Writes rows per supplier and product
- •Stores source URLs and metadata
- •Maintains request status
- •Supports quote comparison workflows
7Outreach Engine
Supplier Outreach
- •Groups rows by RFQ subject
- •Deduplicates supplier emails
- •Dispatches interval-based outreach
- •Marks rows as sent with timestamps
8Human + Tools
Quote Review
- •Compares incoming supplier quotes
- •Reviews delivery and warranty terms
- •Performs supplier verification
- •Supports procurement recommendations
Product FAQ
Frequently Asked Questions
Everything you need to know about the AI Procurement Agent.
It automates RFQ intake, BOQ extraction, supplier discovery, outreach logging, and quote-ready tracking for procurement teams.
It is designed to work inside Google Workspace and can organize procurement work through Gmail, Sheets, and related workflow steps.
The workflow uses AI-assisted search and contact harvesting to build supplier shortlists and verified outreach lists from RFQs.
Yes. The system is built to support human review so your team can validate supplier matches, outreach, and quote comparisons before decisions are made.
Yes. The workflow keeps supplier discovery, outreach status, and sheet-based tracking organized so the process stays auditable.
Yes. The workflow can be tuned around your RFQ sources, supplier filters, approval steps, and outreach preferences.
Deploy AI Procurement Automation with Gezora
Connect Google Workspace, apply your procurement rules, and launch a traceable AI sourcing workflow from RFQ intake to supplier outreach.